Introducing new technology at work can feel a lot like convincing your family to try a new restaurant. Some are excited to explore the menu, others are skeptical, and at least one person insists that their usual place was just fine.

When it comes to Quickbase, the goal is to get everyone not just to sit at the table, but to actually enjoy the meal... and maybe even ask for seconds. 😋

So, how do you move from "Ugh, another tool?" to "How did we ever live without this?"

I'll break down the 5 keys 🗝️ to adoption.

 Key 1: Acknowledge Change is Scary

No matter how much you may love Quickbase and immediately see it's value, not everyone will feel the same.

People are creatures of habit. If your team has been managing data in spreadsheets, email chains, or (gulp) paper forms, moving to Quickbase is a big shift. Expect some resistance.

Common objections you'll hear:
❌ "We don't have time to learn a new system."
❌ "What we have works just fine."
❌ "Is this just another tool that management will abandon in six months?"

How to counter them:
✅ Show, don't tell – Give a short demo showing exactly how Quickbase will make their lives easier (not just how it helps the company).
✅ Start with small wins – Automate a simple, painful process to prove Quickbase's value early.
✅ Reassure them – Emphasize that this isn't a passing fad but a real solution. Bonus points if leadership is actually using it too!

 Key 2: Find Your Champions

Every workplace has that person—the one who actually likes trying new tools.

Find them, and bring them on board early.

These champions will help spread enthusiasm and teach others.

How to recruit them:
✔ Identify team members who are tech-curious (or at least, tech-tolerant).
✔ Give them early access and let them test-drive Quickbase.
✔ Celebrate their wins by sharing their success stories with the rest of the team.

Once you have a few champions, adoption spreads faster. People trust their coworkers!

 Key 3: Make Training Not Boring

If your Quickbase training consists of a 50-slide PowerPoint with monotone narration, congratulations... you've just put your entire team to sleep. 😴

Instead, make learning engaging, relevant, and (dare I say it?) fun:

🎯 Keep it bite-sized – Break training into short, focused sessions (15-30 minutes max). Nobody wants to sit through an hour-long lecture.

🎯 Make it hands-on – People learn best by doing. Have them start with simple tasks, like looking up information before diving into more complex workflows.

🎯 Use real data – Training feels pointless when it's abstract. Instead of generic sample data, show them how Quickbase will actually enhance their current workflows.

🎯 Offer different formats – Not everyone learns the same way. Provide a mix of live demos, short video tutorials, written guides, and open office hours where people can get help in real time.

Pro Tip: Turn skeptics into teachers. If someone on your team was resistant but came around, have them lead a session. Their credibility will win over the other holdouts.

 Key 4: Build the Quickbase Habit

Getting people trained is one thing. Getting them to actually use Quickbase every day is another.

If the tool isn't seamlessly woven into their workflow, they'll default back to old habits (cough spreadsheets cough).

Here's how to ensure Quickbase sticks:

⭐️ Replace tedious manual tasks – Automate things that annoy people, like status updates, email reminders, and approvals. If Quickbase saves them time, they'll be much more likely to use it.

⭐️ Make it impossible to ignore – Embed Quickbase into their daily routine. Add shortcuts to Quickbase dashboards in Slack, Teams, or email signatures so it's always front and center.

⭐️ Phase out old methods (gently) – If spreadsheets and paper forms are still an option, people will cling to them. Set deadlines for retiring outdated systems and transition in stages so it's not a sudden shock.

⭐️ Create custom experiences for different users – Show team members only what they need to see. A project manager might need high-level reports, while a technician just wants their task list.

⭐️ Leverage integrations – If your team uses tools like Gmail, Outlook, or Slack, connect them to Quickbase so it feels like a natural extension of their existing workflow rather than a separate tool.

Pro Tip: Celebrate wins. When Quickbase prevents a major headache, saves hours of work, or catches a mistake early, share it with the team!

 Key 5: Gather Feedback & Improve

The fastest way to kill adoption? Ignore your team's feedback. If people feel like Quickbase is being forced on them without their input, they'll resist.

Instead, make them part of the process:

🎉 Set up a feedback loop – Create a simple Quickbase form (because, duh) where users can submit frustrations, feature requests, or "wish list" ideas.

🎉 Hold regular check-ins – In the first few weeks, schedule follow-up sessions to address issues and showcase new improvements. A simple "What's working? What's not?" session can reveal a lot.

🎉 Fix pain points quickly – If multiple people struggle with the same issue, tweak the app or adjust the training. Small improvements go a long way in making adoption smoother.

🎉 Highlight user-driven improvements – If someone suggests a tweak that makes Quickbase better, implement it and give them credit. It encourages engagement and shows that Quickbase is evolving based on their needs.

🎉 Keep training and support ongoing – Adoption isn't a one-and-done event. Offer continued learning opportunities like advanced training, Q&A sessions, and refresher courses as their needs grow.

Pro Tip: Have an "SOS" channel. Whether it's a Slack channel, Teams chat, or dedicated office hours, having a go-to place for quick help prevents frustration from turning into abandonment.

 Slow and Steady Wins the Race

Getting your team onboard with Quickbase isn't about flipping a switch. It's about gradually showing them that this tool actually makes their jobs easier.

🗝️ Address concerns head-on.
🗝️ Find and empower your champions.
🗝️ Make training engaging and practical.
🗝️ Integrate Quickbase into daily routines.
🗝️ Listen, adapt, and improve.

Before long, your biggest skeptics might just become your biggest advocates.

And who knows?

They might even start asking for more apps!

And that, my friends, is when you know you've won. 🏆

Looking for a Quickbase Expert to help you on your journey? Let's Talk!

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